How to Archive Emails in MS Outlook 2016 manually?

Many times, users come across in a situation where he/she finds that their mailbox is overflowing due to coming of continues emails. And thus, this situation increases the actual size of outlook files. However, to avoid such situation, users can begin the archive process by moving their essential emails and other data items which include notes, tasks, calendars, contacts, attachments, etc. to a separate PST file as archive.pst to keep your MS Outlook application fast and clean.

Archive folder in MS Outlook

Though, MS Outlook uses AutoArchive to move older items such as emails, tasks, notes, calendars, contacts, etc. to an archive folder that can be accessed anytime from MS Outlook application. Unlike Inbox, Sent and other item folders, an archive is a default folder of MS Outlook which cannot be deleted. It helps users to compact the size of the mailbox to keep the Outlook fresh.

How to Archive emails in MS Outlook 2016 manually?

No matter whether your AutoArchive option is enabled or disabled, you can archive your emails and other items in MS Outlook 2016 manually by performing the following steps.

• Go to File and click on Info.

• Under Info, click on Cleanup Tools and choose Archive option just below the Empty Deleted Items Folder.

• Here in the Archive dialogue box, opt for Archive this folder and all subfolders. And select the folders you want to archive. You can also archive your email items based on date range. Now provide the destination path to save the archived data to a particular location.

• Finally, click on OK button to begin the archiving process.

Adjust AutoArchive in MS Outlook 2016

AutoArchive is one of the essential features of MS Outlook. It provides facility to the users to enable or disable the AutoArchive feature as per their individuals’ preferences. Follow these steps to adjust AutoArchive in MS Outlook 2016:

• Click on File tab, and then Option.
• Under the Option, click on Advanced.
• Here in the AutoArchive section, navigate to AutoArchive Settings
• Now, in the AutoArhive dialogue box, check entire boxes for auto-archiving emails and other items else uncheck if you want to disable it. And click OK to save your changes.

Location of Outlook Archive Files:

The location of an archive.pst file depends on the OS installed on your system. The default locations of the Archive files are:

In Outlook 2016, 2013 and 2010

• Win10, 8, 7, and Vista:  C:\Users\<user name>\Documents\Outlook Files\archive.pst
• Win XP:   C:\Documents and Settings\<user name>\Local Settings\Application Data\Microsoft\Outlook\archive.pst

In Outlook 2007 and entire earlier versions

• Win 7 and Vista: C:\Users\<user name>\AppData\Local\Microsoft\Outlook\archive.pst
• Win XP:  C:\Documents and Settings\<user name>\Local Settings\Application Data\Microsoft\Outlook\archive.pst

Archive PST file gets corrupted? Take a professional help:

As we know that Outlook PST files are vulnerable to corruption due to many reasons such as virus or malware attack, over-sized PST files, abrupt system shutdown, sudden shutdown of Outlook program, etc. Hence, if the archive PST file gets corrupted due to any of mentioned errors, you can opt for a reliable and result-oriented PST Recovery tool to recover archive PST file and other items effortlessly. Some of the advanced features of the Outlook PST Repair tool include:

1. Capable to recover severely corrupted PST file and its associated data items including emails, attachments, appointments, drafts, notes, contacts, calendars, etc.
2. Embedded with advanced scanning and repair algorithms.
3. Allows multiple saving options including PST, MSG, MBOX, HTML, DBX, etc.
4. Compatible to work with all editions of MS Outlook and MS Windows including Outlook 2016 and Win10.

 

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